Invoices

The Invoices page provides a formal, auditable record of billing documents generated from successful CloudRaya top-up transactions.

This page is designed for payment tracking, accounting reconciliation, tax documentation, and compliance review.

What Is an Invoice in CloudRaya

In CloudRaya, an invoice represents a completed or pending payment transaction, not usage consumption.

Key distinctions:

• Invoices record payments (top-ups)
• Usage charges are recorded separately in:
  • Cloud Credit History
  • Monthly Usage History

An invoice is generated when you initiate a top-up, and its status changes based on payment completion.

Accessing the Invoices Page

You can open the Invoices page from:

1. Click your profile avatar in the top-right corner
2. Select Invoices

The page displays all invoices associated with your account.

Page Overview

The Invoices page consists of three main areas:

Invoice Filters

Filters help you locate specific invoices efficiently.

Available filters include:

• Search Invoice
  Search by invoice number

• Payment Method
  Filter by payment provider or method

• Date Range
  Filter invoices by creation or payment date

These filters are useful for audits, monthly closing, or finance reviews.

Invoice Table

Each row represents one invoice.

The table includes the following columns:

• Date
  Invoice creation date

• Invoice Number
  Unique identifier (e.g. INV-CR-XXXXXXX)

• Amount (IDR)
  Total payable amount

• Payment Method

  Payment Method Behavior:

  • Before payment:
    Payment Method may appear as Xendit – undefined

  • After payment:
    Payment Method updates to the actual channel used (e.g. E-Wallet, Bank Transfer)

• Status
  Current invoice state. Invoices may appear in one of the following states:

  Paid

  • Payment has been successfully completed
  • Invoice is finalized and immutable
  • Ready for accounting and record-keeping

  Unpaid

  • Payment has not yet been completed
  • Invoice remains open
  • Payment can still be initiated

• Payment Date
  Recorded once payment is completed

• Action
  Available actions based on invoice status.

  Actions for Paid Invoices
  For invoices marked Paid, you can:

  • View Invoice
    Open the invoice detail for verification

  • Download Invoice (PDF)
    Download the official invoice document

  These invoices are suitable for:

  • Accounting records
  • Expense reporting
  • Audit documentation

  Actions for Unpaid Invoices
  For invoices marked Unpaid, you can:

  • Pay Invoice
    Resume or complete the payment process

  • Download Invoice (PDF)
    Download the invoice document even before payment

  The payment method column will display the provider (e.g. Xendit) and update once payment is completed.

Accounting & Compliance Notes

• Invoices are generated only for top-up transactions
• Usage charges do not generate invoices individually
• Invoices cannot be edited or deleted after creation
• Paid invoices serve as official proof of payment
• Invoice data is preserved for historical and audit purposes

Relationship to Other Billing Pages

Each billing-related page serves a specific role:

• Invoices
  Payment documents and proof of transaction

• Cloud Credit History
  Detailed billing ledger and usage deductions

• Monthly Usage History
  Aggregated cost summary by month

For complete financial visibility, use these pages together.

Limitations

• Invoices do not show usage details
• Usage charges are not invoiced individually
• Invoice currency is fixed based on billing configuration
• Historical invoices cannot be regenerated with modified data

Related Pages

📄 Billing & Payments

📄 Cloud Credit History

📄 Monthly Usage History

📄 How to Top Up Cloud Credit

📄 How to Redeem a Voucher